Note that if you fill out the “Purchases Description” field, it will automatically populate the sales description.Īdding a Billable charge mapped to an Item onto an Invoice If you instead fill out the “Sales Description” field, you’ll have complete control over the description that appears on the invoice for the charge. If you have a billable expense mapped to an account when you add it to an invoice, you may see it associated with “Reimbursable Group” or worse, just as an amount with no description. Now, when you invoice billable expenses, you can track income and cost.
Billable expense income how to#
Tallie explains how to easily and efficiently manage billable expenses using service items in QuickBooks Desktop and offers expense support. Utilizing an item in this manner is often referred to as either a Double-Sided Item or Two-Sided item. With a fresh new item to use, here are a few best practices.Īssign Both an Income Account and an Expense AccountĬheck “This service is used in assemblies or is performed by…” The options will change and you’ll now see a spot for both an Income and an Expense account to be assigned. In most versions of QuickBooks Desktop, you can do this by clicking on “Lists”, then “Items.” Once there, click on “Item” in the bottom left-hand corner and choose “New”.
In both scenarios, if you map those bill or check line items to a Service Item rather than directly to an account, you can capture the cost and income more effectively and have the billable expenses appear in a clearer, more organized manner on an invoice.įirst, you’ll want to create a new Service Item. Other times, this is a recurring event: You’re constantly adding billable expenses to invoices each invoicing cycle. This can be a one-off: You’ve negotiated with a client an expense reimbursement package for a business trip. Here at Tallie we aim to provide power user tips to our QuickBooks clients regularly. The general process begins with a check or a bill marked as billable to a customer, which will then allow it to be added onto an invoice in the Invoices area. Invoicing expenses is generally a fairly straightforward process in QuickBooks (QBD) which can be made even more effective by simply following a few best practices related to using Service Items.
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